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General tasks
You can use Privacy Manager with the following Microsoft products:
●
Microsoft Outlook
●
Microsoft Office
Using Privacy Manager in Microsoft Outlook
When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar,
and a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message.
When you click the down arrow next to Privacy or Send Securely, you can choose from the following
options:
●
Sign and send message (Send Securely button only)—This option adds a digital signature to
the e-mail and sends it after you authenticate using your chosen security login method.
●
Seal for Trusted Contacts and send message (Send Securely button only)—This option adds
a digital signature, encrypts the e-mail, and sends it after you authenticate using your chosen
security login method.
● Invite contacts—This option allows you to send a Trusted Contact invitation. Refer to
Adding a
Trusted Contact on page 57 for more information.
●
Invite Outlook contacts—This option allows you to send a Trusted Contact invitation to all the
contacts in your Microsoft Outlook address book. Refer to
Adding Trusted Contacts using
Microsoft Outlook contacts on page 58 for more information.
●
Open the Privacy Manager software—Certificates, Trusted Contacts, and Settings options
allow you to open the Privacy Manager software to add, view, or change current settings. Refer
to
Managing Privacy Manager Certificates on page 53, Managing Trusted Contacts on page 57,
or
Configuring Privacy Manager for Microsoft Outlook on page 60 for more information.
Configuring Privacy Manager for Microsoft Outlook
1. Open Privacy Manager, click Settings, and then click the E-mail tab.
– or –
On the main Microsoft Outlook toolbar, click the down arrow next to Send Securely (Privacy in
Outlook 2003), and then click Settings.
– or –
On the toolbar of a Microsoft e-mail message, click the down arrow next to Send Securely, and
then click Settings.
2. Select the actions you want to perform when you send a secure e-mail, and then click OK.
Signing and sending an e-mail message
1. In Microsoft Outlook, click New or Reply.
2. Type your e-mail message.
60 Chapter 6 Privacy Manager for HP ProtectTools (select models only)
- HP ProtectTools 1
- Table of contents 3
- 1 Introduction to security 9
- HP ProtectTools features 10
- HP ProtectTools features 3 11
- Additional security elements 18
- Creating a secure password 20
- Administrative Console 23
- Using Administrative Console 25
- Configuring your system 26
- Settings 27
- Managing users 27
- Credentials 28
- Smart card 29
- Configuring your applications 30
- Opening Security Manager 32
- Security Applications Status 34
- My Logons 35
- Adding logons 36
- Editing logons 37
- Using the Logons menu 38
- Managing your logons 38
- Credential Manager 41
- Setting up your SpareKey 42
- Enrolling your fingerprints 42
- Setting up a smart card 43
- Your personal ID card 47
- Setting your preferences 47
- (select models only) 50
- Opening Drive Encryption 51
- Deactivating Drive Encryption 54
- Displaying encryption status 56
- Backing up encryption keys 58
- Recovering encryption keys 58
- Opening Privacy Manager 60
- Managing Trusted Contacts 65
- Deleting a Trusted Contact 67
- Shredding 77
- Free space bleaching 78
- Opening File Sanitizer 79
- Customizing a shred profile 81
- Using the File Sanitizer icon 85
- Manually shredding one asset 85
- Viewing the log files 86
- Opening Device Access Manager 88
- Setup Procedures 89
- Device Class Configuration 90
- JITA Configuration 94
- Advanced Settings 97
- Unmanaged Device Classes 98
- 9Theft recovery 100
- 10 Embedded Security for HP 101
- Setup procedures 102
- General tasks 105
- Advanced tasks 107
- Changing the owner password 108
- Resetting a user password 108
- Advanced tasks 101 109
- Special key handling 112
- Special key handling 105 113
- Glossary 115
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