Hp Access Control Manual do Utilizador

HP Access Control (HP AC) Job AccountingUser Guide

List of figuresFigure 2-1 Windows print system ...

11.2.1.3 Cost centersThis type of query determines the usage and costs associated with users or printers assigned to a specifiedcost center. For more

Lists all printed documents. This query provides detailed results concerning the page: color and duplexpages, trays, and media used for printing. With

Figure 11-5 Query costsTotal printing costs for the top n domains/groups/usersLists the top n users, domains, or groups whose printing costs are the

Leasing cost per printer queue or printer serial numberProvides information on the leasing costs per printer queue or serial number, based on the mont

Frequency of duplex mode use per server/printer queue/printer model/ device/serial numberCharts the percentage per server, printer queue, printer mode

Lists all printed documents having a link with an allocation profile.This query provides a simplified result with information such as the field values

Graphs the percentage of the fixed costs in each profile. The result can also be displayed in a table with thetotal amount.List of jobs without alloca

11.2.2 Launch a queryLaunched queries can be in one of these two modes: default or parameterized. When viewing the New Querypage, note the three icons

1. Select a query.2. Click the Parameterized mode icon.Figure 11-10 Parameterized mode11.2.5 Edit resultsThe various fields (parameters) in this page

The following rules apply to time periods:●For the year unit, all months for the years specified in the Date fields.●For the month unit, all weeks for

Figure 5-21 Confirm deleted address ...

11.3.6 Document titles starting with...Enables users to select documents whose title starts with a specified string. You can enter up to 64characters,

11.3.15 Printing for the last...This option enables you to define a time interval in days, months or years, during which documents wereprinted. The la

Figure 11-11 Schedule queriesThe following page enables you to schedule your query in detail. The default frequency is Once. You canchoose among the

11.4.2 DailyThis query will run once or several times a day, every day or at a regular interval, during a certain timeinterval as specified in the Sta

11.4.3 WeeklyThis query will run once or several times a day, on one or several days, during one or several weeks.Figure 11-14 Query frequency: weekl

11.4.4 MonthlyThis setting will schedule a query to run once or several times a day, on one day, during one or severalmonths.Figure 11-15 Query frequ

11.4.5 Monthly with relative intervalThis setting is the same as the monthly frequency, except you can specify an actual day for the query to run.Figu

11.4.6 Run when idleWhen utilizing this process, queries are launched when no other processes are being performed on thedatabase server—such as during

12 Query resultsAfter a query is launched, the statistics related to that query are pulled from the database. The information isretrieved and transmit

You can sort the Themes, Query name, and Status columns in alphabetical order by clicking the column title.You can also sort the schedule and result d

Figure 8-11 Costs priority rules defined ...

●the name and type of the query●the date, when the query result was generated●the parameters (including the printing time range)This information is li

Figure 12-4 Chart displayThe task bar at the top of the page allows you to choose another chart to display your results. Click directlyon the display

Figure 12-6 Pie chartThe task bar at the top of the page allows you to choose another type of pie chart to display results. Clickdirectly on the disp

Figure 12-9 Result displayYou can modify the number of lines displayed in a table in your User options. For more information on how tomodify this num

Figure 12-10 Excel spreadsheetNOTE: To view your results in a spreadsheet, Excel must be installed on your computer.TIP: You may have to resize some

12.5.1 Manage resultsBy clicking the Query in progress icon in the HP Access Control (HP AC) Job Accounting remote control, youreach the query table.

All parameters (default or defined) appear. For more information on parameters, see the Parameterizequeries section of this guide.Modify your paramete

13 Report management13.1 Report management pageClick Summary Report on the HP Access Control (HP AC) Job Accounting remote control to access the Repor

3. Select a year from the Year of the report dropdown menu.4. If you wish to forward a copy of the report to someone automatically, enter their email

The amount of time it takes to generate the report depends on the number of jobs printed over the three-month period. If you wish reports to run autom

Figure 12-5 Chart display task bar ...

14 AllocationThe allocation feature allows additional information to be linked to print jobs. This can be useful fordetermining billing and expenses.F

4.Click the Go icon to accept the information, or the Cancel icon to stop the operation.Figure 14-3 Allocation profile information5. Give a name t

●Click Change profile structure:Figure 14-4 Change profile structure●Change the Field name, Data type, or Input type of a profileYou can modify a Fie

14.4 Modify default valueComplete the following steps to modify default values:1. Click Modify default value to assign a default value.Figure 14-7 Mo

1. Click Modify list:Figure 14-8 Modify list2. Enter the value you want to add to your list in the New value field and click Add value to validate.3.

1. Click Allocation on the HP Access Control (HP AC) Job Accounting remote control.Figure 14-9 Select Allocation to delete2. Select the profile you w

1. Click Allocation in the HP Access Control (HP AC) Job Accounting remote control.2. Click Job Allocation.Figure 14-11 Job allocationFrom this scree

1. Click the Link profile icon.Figure 14-13 Add allocation profile parameters2.You can use the current profile or choose another one by clicking the

2.Click the Modify icon to modify the field.Figure 14-15 Modify allocation information3. Keep the current profile or choose another profile.4. Chang

15 Quota moduleThis optional HP Access Control (HP AC) Job Accounting feature allows the administrator to set limits on howmuch each user is permitted

Figure 15-15 Import Quota ...

8. Number of color pages remaining for the user9. Number of color pages remaining before the user is notified with a warning that they are approaching

Quota mode●Quota by user●Quota by cost center●Quota by user and cost center●Quota by printer cost center●Enable quota for print●Enable quota for copie

NOTE: Users must have Messenger service enabled to receive quota messages. Messenger service is notavailable on Vista—quota will work, but the end-use

The selected user can be removed from the quota list by clicking Delete.15.3 Quota cost centerTo access the Quota Cost Center page, click Cost Center

15.4 Quota printersTo access this feature, click Printers in the menu bar at the top of the Quota page.Figure 15-5 Quota printersTo designate an HP A

15.5 Assign quota printers to cost centerTo access this feature, click Assign quota printers to cost center in the menu bar at the top of the Quotapag

15.6 Import quotaTo access this feature, click Import Quota (CSV) in the menu bar at the top of the Quota page.Figure 15-7 Import quotaA CSV file con

6. Click View Import log to see a log of the import process.7. Click the Delete icon to delete the log.15.7 Assign cost centers to quota accountTo acc

Figure 15-10 Manage cost center quotas15.8 Configure quota for printing using print serverTo configure quota for printing on a device using the print

Figure 15-11 Enable quota for print2. Go to the Print server tile, select a device, then click Configure. In the Configure window, selectTracking and

1 HP Access Control (HP AC) Job Accounting1.1 OverviewIt is now easier than ever to access information. Whether you access data using the Internet or

15.9.1 First printA user is added to the quota control after the user sends his or her first print job to a device configured withquota. To view the u

Figure 15-14 Welcome screen15.9.3 First install of Quota ClientA user is added to the quota control after the Quota Client is first installed on the

2. Click Import Quota (CSV)Figure 15-15 Import Quota3. Click the Browse button to browse for and select the CSV file.4. Click the Use a csv with head

Figure 15-16 Quota notificationThe pop-up will appear on the end-user desktop when the warning page limit has been reached and when theactual page li

16 Quota ClientYou can install the Quota Client on the end-user desktop by running the “HP AC JOB ACCOUNTINGQuotaClient.msi" file from the follow

17 MyQuota websiteEnd-users can access the MyQuota website to view their login's quota status. Open a Web browser and typethe following in the ad

18 Job Accounting Print ClientTo track local printers connected to client desktops via USB, LPT1 or Standard TCP/IP port, install the JobAccounting Pr

Figure 18-1 Job Accounting client — Printer configurationConfigured printers display in the Tracked Printers list on the right.143

19 External reportsSelect External report management on the Remote Control to set up the HP Access Control (HP AC) JobAccounting report server for ext

●Manage models●Manage reportsFigure 19-1 External report management19.3 Manage foldersThe fields for the Data source folder, Model folder, and Report

2 HP Access Control (HP AC) Job AccountingArchitecture2.1 Windows print systemTo better illustrate HP Access Control (HP AC) Job Accounting print syst

●To add a data source, click Add a data source button.●To delete a data source, click the selection box and then click the Delete icon.●To return to

19.6 Manage modelsUse the Manage models page to manage report models in the database.Figure 19-5 Manage models page1. Click Add a model to upload a .

2. Click Assign data source to model.Figure 19-7 Assign data source to model3. Select the data source.4.Click the Go icon to proceed, or the Cancel

19.7.1 Add a reportUse the Add a report page to upload a .rdl file from the report server database.Figure 19-9 Add a report1. Enter the name of the .

19.7.2 Assign model to reportUse the Assign model to report page to assign a model from the database to a report.Figure 19-10 Add model to report1. O

19.7.3 Assign data source to reportUse the Assign data source to report page to assign a data source to a report.Figure 19-11 Assign data source to r

19.8 Launch external reportSelect External report button on the Customize report page of the Remote Control to set parameters foryour report.Figure 19

GlossaryAdministratorThe person responsible for maintaining a computer network.ADSIActive Directory Service Interface. Under the Windows platform, ena

groupsWithin a computer network, a collection of computers and devices as defined by an administrator.HP ACJOB ACCOUNTING DSHP Access Control (HP AC)

queryAny request by a user for information stored in the HP Access Control (HP AC) Job Accounting Database server (HP ACJOBACCOUNTING DS).query themes

All printers are locally declared and shared among a user group from the print server. The spooler of aWindows print server manages your printing. The

Figure 2-2 HP Access Control (HP AC) Job Accounting architectureFor more information on the HP Access Control (HP AC) Job Accounting database server

3 Information flow3.1 HP Access Control (HP AC) Job Accounting print serverThe HP Access Control (HP AC) Job Accounting Print Server is included with

© Copyright 2013 Hewlett-PackardDevelopment Company, L.P.Microsoft, Windows, and Windows NT are U.S.registered trademarks of MicrosoftCorporation.Sept

Figure 3-1 Data flowNOTE: This window presents all modules necessary to create a functional and correctly configured HPAccess Control (HP AC) Job Acc

4 Getting started4.1 Login pageAfter installing HP Access Control (HP AC), open the HP Access Control (HP AC) Job Accounting configurationutility and

4.2 Information pageWhen you have successfully logged into HP Access Control (HP AC) Job Accounting, the HP Access Control (HPAC) Job Accounting Infor

Figure 4-3 HP Access Control (HP AC) Job Accounting remote control panel4.4 General display windowThe general display window can always be updated an

The general display window is divided into the following sections:●The information about your license status. If HP Access Control (HP AC) Job Account

4.7 Missing informationHP Access Control (HP AC) Job Accounting automatically detects any new elements added to the print system,whether it is a print

Figure 4-8 New data is loadingThis message indicates that print job costs are being updated after cost parameters were modified. As soonas the calcul

To reach a specific page, click the first page number in the bar and type the number of the page you want toreach:Figure 4-10 Navigate to specific pa

Figure 4-13 Database Manager loginIn the Server Name field, make sure to include the instance name if you used a named instance of SQL. Enterthe corr

5 HP Access Control (HP AC) Job AccountingadministrationUse the HP Access Control (HP AC) Job Accounting Administration page to add, delete, or modify

Table of contents1 HP Access Control (HP AC) Job Accounting ...

5.1 Accounts optionsTo access the HP Access Control (HP AC) Job Accounting Accounts options, click Accounts on theAdministration screen.Figure 5-2 Ac

5.Click the Go icon to validate the account, or the Cancel icon to reject it and stop the operation.Figure 5-3 Go and Cancel iconsThis account has

Figure 5-4 Administration page: Currencies buttonThis page lists all currencies defined in HP Access Control (HP AC) Job Accounting and provides thei

1. From the Currencies page, click Add a currency.Figure 5-5 Add a currency2. Specify the new currency name and acronym (Example: USD for a US dollar

3. Enter the exchange rate for the currency.4.Click the Go icon to accept the defined exchange rate, or the Cancel icon to stop the operation.5.6 D

2.Click Delete .Figure 5-8 Delete a currency3.Click the Go icon to delete the currency, or the Cancel icon to stop the operation.TIP: You can dele

●Click Retrieve user data to launch the search.●Click Group organization to add, delete, or organize groups.●Click Group management to manage groups a

1. Click Retrieve user data to launch this operation.Figure 5-10 Retrieve user data2. Choose a specific Affected domain to scan.You can also specify

5.11 Group OrganizationGroup Organization defines which Active Directory property to use to query group activity and costs for eachuser. The three opt

is counted only once, and not twice or three times, as is the case when the user belongs to several groups. Toset up this feature you will first need

5.8 Delete a currency ...

Use icons to manage groups:Figure 5-13 Group management icons1 The right-arrow icon moves a group from the Unselected groups field to the Selected gr

●To assign users manually, click Manual assignment in “Group management”:Figure 5-14 Manual assignmentA list of users is displayed. You can only reve

1. Click Manual Scan on the “Group management” page:Figure 5-15 Manual scanTo limit the list size, use the drop-down menu to confine the results to s

a. Enter the column name in the Column field.b. Select from the Active Directory Properties drop-down list to define the column. If the drop-downlist

To create addresses and lists and configure the email server, click Email on the Administration page.Figure 5-18 Email configurationThe HP Access Con

1. From the Email screen, click Create an address.Figure 5-19 Create an address2. Enter the email address in the usual format: [email protected]

2.Click the Delete icon.NOTE: To avoid an error, confirm that you want to delete the address.Figure 5-21 Confirm deleted address3.Click the Go icon

2. At the top of the screen, click Distribution lists.Figure 5-22 Create distribution list3. Enter a name for the list in the Name field. All existin

2.Check Modify parameters to open the Modify a list page.Figure 5-24 Modify distribution list contentTIP: You can modify the content of one or sever

NOTE: You can only create one server configuration.If the email server configuration has been defined, it will appear on your screen with its SMTP out

8 Manage print costs ...

1. Click Configure the email server.Figure 5-27 Configure email server2. On the Configuration screen, modify the content of one or several fields by

To create a template, assign a template to a printer, modify a template, or delete a template, click Printertemplates on the Administration page.Figur

1. To begin template creation, click Create a template from the Printer templates page.Figure 5-29 Create a template2. Enter the template name. This

2. Click Assign a template to a printer.Figure 5-30 Assign a templateThis page lists all printers tracked by HP Access Control (HP AC) Job Accounting

1. From the template management screen, select the template to delete.Figure 5-31 Select templates to delete2.Click the Delete icon in the title bar

6 Configuring data collectors6.1 HP Access Control (HP AC) AgentThe HP Access Control (HP AC) Agent allows you to capture data directly from a network

2. Go to the General > Device Information page. In the Device Name field, enter the device's Host Name.Click Apply.Figure 6-2 Device NameAfte

Figure 6-4 Printers listBefore HP Access Control (HP AC) Job Accounting can track a printer, it must be identified by the Print Servertile.1. Go to t

●Click Tracking enable tracking of print jobs sent to the selected print queue. The print queuetracking method can be either Port Monitor or Print Pro

Figure 6-7 Device folderFTP mode pushes files in ..\HP AC\Temporary\x.x.x.x folder, where x.x.x.x is the printer IP address.HTTP and HTTPS modes push

11.2.1 Query types ... 7911.2

Figure 6-8 DesignJet configurationTo start tracking a DesignJet printer, simply select the DesignJet from the list on the left and click the rightarr

Figure 6-10 Schedule job retrievalNOTE: If Auto-Upload is selected, the interval may be set to 0 for real-time processing.6.6 Schedule DesignJet retr

If Account ID is enabled in the driver, HP Access Control (HP AC) Job Accounting can report the account ID asthe User name. By default, the login name

●Correct/current printer drivers with Job Accounting information must be installed.●Printer must be capable of sending a trap.NOTE: A trap is a packet

Figure 6-15 Snmp optionsThe default setting is “public” for Set and Get. If values are changed on the devices, all devices must have thesame value fo

7 Viewing the print serverThis HP Access Control (HP AC) Job Accounting function allows you to view the organization of your printsystem—all HP Access

printer (color, duplex printing). The columns Local name and Sharing name can be sorted in ascending ordescending alphabetical order if you click on t

●If the printer is not manufactured by Hewlett Packard (HP).●If the printer is offline.●If the printer is installed locally (LPT1 or USB) and not on t

8 Manage print costs8.1 Cost control overviewOne of the main HP Access Control (HP AC) Job Accounting benefits is its ability to produce extremelyaccu

8.2 Cost management pageClick Page cost management in the HP Access Control (HP AC) Job Accounting Remote control panel to reachthe printer selection

12 Query results ...

1. Select one or several print servers or printers on the Page cost management screen selection page.2. Click the Go to open Page cost management page

3. Enter the Purchase / subscription cost to apply. You can enter up to 8 values. The currency used appearsnext to the cost entry field. This currency

NOTE: HP Access Control (HP AC) Job Accounting recognizes when a print job is canceled.8.3.3 Modify a printer actual costAfter selecting the cost to m

1. Click Actual costs: media.Figure 8-6 Actual costs: mediaThe media list which displays consists of all combinations of media size and type used at

8.4 Define fixed costsThis feature allows you to set a fixed price per page or for an entire document according to its characteristics,without taking

Figure 8-9 Create a fixed costCosts priority rules: A problem may arise when several costs for a combination of common criteria havebeen defined.Exam

Figure 8-10 Costs priority rulesThe list of criteria appears in default priority order. The criterion at the bottom of the list contains the lowestpr

Table 8-1 Media priorityDocument Media Printing Mode CostC Letter Color $0.5B All Color $0.3ALetterAll$0.2As document C matches two criteria, it will

8.4.3 Delete a fixed cost1.Select the fixed cost to delete and click the Delete icon. The name of the cost appears at the top ofthe page.Figure 8-13

2. Choose a Printer from the list. You can select one or more printers to which common costs apply. Holdthe Ctrl or Shift keys while clicking to selec

15.10.1 Messenger Service ... 13816 Quota C

8.4.5 Schedule: Costs calculation1. Click Schedule costs calculations on the navigation bar.Figure 8-17 Schedule: Costs calculation2. Select Schedule

9 Cost center9.1 Managing or creatingCost centers are another method the administrator can use to organize, group, and track output of printersor user

9.1.1.2 Import a cost centerWhen adding a large number of cost centers, printers, or users, it is quicker and more efficient to import astandard CSV f

1. From the Manage cost center page, select the desired cost center from the list on the right and thenclick the Delete icon.2.Click the Go icon to

3. Choose a cost center from the drop-down menu on the right.4. Click the Assign icon to assign the user to the desired cost center.To remove all user

10 HP Access Control (HP AC) Job Accountinguser options10.1 OptionsDuring the initial installation of HP Access Control (HP AC) Job Accounting, some o

●Options appearing in the general options page●HP Access Control (HP AC) Job Accounting account password●Information provided for all launched queries

●US Dollar●Euro●British PoundCAUTION: You can add currencies, but you cannot add languages. For more information regarding currencymanagement, see the

Use the following steps to define an email address:1. Click in the Email address entry field.2. Enter/modify your address as desired. You can enter up

2. Click Columns on the User options page to get the list of all displayed columns:Figure 10-6 Query columnsBy default, all options are highlighted.3

List of tablesTable 8-1 Media priority ...

1. Go to Print organization.Figure 10-7 Print organization columns2. Uncheck the title of the column(s) you wish to hide.3.Click the Go icon to acce

11 Perform a query11.1 QueriesUse HP Access Control (HP AC) Job Accounting’s tracking function to get statistical data related to yourprinted document

11.2 HP Access Control (HP AC) Job Accounting queriesThe New Query page can be accessed by clicking New Query on the HP Access Control (HP AC) Job Acc

11.2.1 Query types11.2.1.1 UsersThe queries contained within this theme pertain to the printer users. Search restrictions can be any of thefollowing:

since HP Access Control (HP AC) Job Accounting installation. This list allows you to audit your print systemand analyze print volumes.Total number of

default, all pages printed in duplex mode by all users of all domains since HP Access Control (HP AC) JobAccounting installation are included.Number o

Lists for each user the number of pages printed for each color media size and b/w media size along with asum of total cost and fixed cost information.

List of servers, printer queues, printer models, devices, or serial numbersLists servers, printer queues, printer models or printers tracked since HP

pages. This list is part of your print system audit, and allows you to validate the use frequency of a printer’scolor mode.Job distribution per server

number of documents printed in Economode, as well as printing dates. By default, all documents printed inEconomode since HP Access Control (HP AC) Job